Administrative Services

Phil Cortese, Deputy City Manager

The Department of Administrative Services provides support to the city manager’s office, city departments and citizens. The department contains five divisions including: Administration, City Clerk, Human Resources/Employee Relations, Fleet Maintenance and Building Maintenance. Some of the programs and services provided are the print shop, front desk reception/switchboard, passports, Omnibus, Shopping Cart, employee benefits, workers compensation, and property and liability.

The division reports to the Deputy City Manager. The Director of Administrative Services position is being replaced with a Human Resources Manager.

The Building Maintenance Division is responsible for the city’s assets regarding structures and limited site lighting. The division repairs and maintains 21 buildings; including the basic interior/exterior maintenance of the structures, H.V.A.C. maintenance including an extensive preventative maintenance program, basic remodel, electrical/plumbing repair, backflow testing, repair and re-certification, prioritizing and managing capital projects, managing the janitorial contract, furniture construction and repair, emergency response, energy conservation and documentation, bay door/gate operators, setup and breakdown of events and other projects.

The Fleet Maintenance Division coordinates the activities in maintenance, repair, safety, parts and equipment and other areas of the garage. Staff maintains recordkeeping of all vehicles and inventory of parts and equipment. The division also monitors the fueling station for proper operation and availability for fuel. The division reviews the vehicle needs of city departments and acquires vehicles and equipment to best fit the intended use to provide the best possible efficiency and user satisfaction with the equipment. The division purchases and prepares new equipment for service by completing necessary registration procedures; installing extra equipment such as two-way radios, lighting and safety equipment and vehicle markings. The division coordinates liquidation of vehicles including preparation of ownership documents, maintenance history and auction location.

The City Clerk’s Office is responsible for conducting elections, producing minutes of city council meetings and the safekeeping of all official city records and documents.

The Human Resources Division is responsible for recruitment, processing applications, administering pre-employment tests, background/reference checks and scheduling pre-employment physicals, new employee orientation, benefits and new hire orientation, worker’s compensation, property and risk management. The division is also responsible for employee wellness programs, supervisory skills academy classes, processing employee merit salary increases and salary surveys, managing the employee’s files, coordinates the employee awards luncheon.

The Littleton Municipal Court is responsible for the processing of parking, traffic and general offense cases filed by the Littleton Police Department. The court clerk’s office maintains the court calendar, sets court dates, processes over-the-counter plea bargains, receives payments, issues subpoenas, processes warrants, posts and disburses bonds; prepares cases for court, reviews files for compliance with court orders; and prepares appeal cases. The clerk’s office also arranges for court appointed attorneys and interpreters as needed. The court administrator supervises staff, schedules judges, prepares monthly activity statistical report, orders supplies, and processes check requests and purchase orders. Financial reports are provided to the Littleton Finance Department on collection of fines, costs, fees and bond and jury fee disbursements. The court renders verdicts at the conclusion of trials, imposes sentences, sets conditions of deferred judgment and sentence suspension, rules on motions submitted by the city attorney’s office and defendants and sets the fine schedule.