Guidelines for making a presentation to the City Council
In order to hear as many different viewpoints as possible in the limited time available, the city council asks speakers to:
- Wait to be recognized by the mayor.
- State their name and address.
- Stick to the point. Presentations that are less than four minutes long are more effective than long and repetitive presentations.
- If previous speakers have made the same point, tell the mayor that you do not need to speak because your point has been made.
- If you plan to present a handout, give it to the city clerk to distribute to council.
- Address remarks to all council members.
City council members pledge to be respectful and open to citizens that appear before them, and expect speakers to do the same.
Council and staff believe that the more involved citizens are in the early stages of policy and legislation development, the better local government can meet the needs and expectations of the community. Agendas for Littleton City Council meetings are posted at littletongov.org/webcast.
Regular meetings of the city council are held the first and third Tuesday of each month at 7 p.m. in the council chamber at the Littleton Center, 2255 West Berry Avenue. These scheduled meetings are the forum for the public to comment. It is the expectation of council that members keep an open mind without prejudgement, work collaboratively to identify options, openly discuss and evaluate alternatives, and listen to the concerns of others prior to making a decision. It is understood that individual opinions and ideas, especially those that differ from one's own, are what allow the best discussion and decision for the community.
Ordinances are legislative acts or local laws. They are the most permanent and binding form of council action. Ordinances deal with public safety, health, and general welfare. All ordinances have a first and second reading.
On first reading, the ordinance is read by title. Staff gives a short presentation and then city council may ask questions of the staff. The mayor asks for a motion and a second to set the public hearing and puts the question to a vote. If the motion passes, it is scheduled for second reading and public hearing.
On second reading, the mayor opens the public hearing and citizens who have signed in are called to speak. Each public hearing item has its own sign-up sheet at the front of the city council chamber. The number of speakers and time allowed to speak may be limited by the mayor in order to keep the meeting moving forward. Council members may direct questions to the speaker. When all speakers have addressed council, the mayor closes the public hearing. A motion and a second are required. If there is no second, the motion dies. If there is a second, the mayor then asks for discussion by the council, city manager and city attorney, and speaks with staff in response to questions raised by the council. If it is passed, it becomes a law. The law becomes effective ten days later.
Unscheduled Public Appearances
This is an opportunity for any citizen to express opinions or ask questions regarding city services, council policies, or other matters of concern.
Sign-in by completing a speaker card at the front of the council chamber. The mayor will call speakers to the podium where they can address the council for up to four minutes.
Scheduled Public Presentations
Those who know in advance that they want to address the city council on a specific issue, can have that issue placed on the agenda under Scheduled Public Presentations. To schedule a presentation, call 303-795-3753 at least one week in advance of the meeting. Presentations are an opportunity for citizens to speak on any topic for up to 10 minutes.
For both Scheduled Public Presentations and Unscheduled Public Appearances, speakers should not expect an immediate response. Issues are typically referred to city staff for follow-up and reported back to the council and the individual who initiated the comment or inquiry.
Resolutions are adopted to express the policy of the council, or to direct certain types of administrative action. Resolutions can be used for internal administrative purposes such as contracts, intergovernmental agreements and memoranda of understanding with other entities. Resolutions are presented to city council through the consent agenda and require a motion for approval, a second, and a vote from city council.
Study sessions are usually held the second and fourth Tuesday of each month. The city council may also hold study sessions that coincide with regular or special meetings. A study session is for staff and council to discuss and study items. No formal action or public comment are taken.