Policies and Procedures
The purpose of this policy is to help regulate the temporary use of streets, parks, and other public facilities. This policy is also designed to help citizens, businesses, civic groups, schools and nonprofits with the approval process required to issue the permit.
- Events with more than 100 attendees held in a city park, street, or facility require an Event Permit.
- Most parks in the city are managed by South Suburban Parks and Recreation (SSPR). The only parks in Littleton that the city manages that are available for events are Geneva Park/Lake, and the grounds at Bemis Library and the Littleton Museum. For other parks, call SSPR at 303-798-5131, or visit www.sspr.org.
- For events requiring minimal city staff involvement, and where no alcohol will be sold or served, the applicant’s permit request must be received at least two weeks prior to the event. For events requiring more than minimal city staff involvement, and/or alcohol sales or service, the permit request must be submitted at least eight weeks prior to the event. The city may deny permits on the basis of use or inadequate lead-time.
- The requesting organization shall be responsible for collection and payment of all sales tax applicable to the sale of food, drinks, souvenirs, service and other taxable items or activities sold at the event.
- The city requires liability insurance covering both the applicant and the city in the minimum amounts of $1,000,000 per person/$1,000,000 per occurrence. Applications will be reviewed on a case-by-case basis to determine if insurance is required. This requirement may be waived by the city manager. Certificates of insurance must name the City of Littleton as an additional insured party and must be approved by the city staff prior to the event. If the park, streets or facility are found to be in unacceptable condition, the City of Littleton will implement proper cleanup and/or repairs, the actual cost of which will be billed to the person(s) responsible for making application to the city for the Event Permit.
- The city, at its sole discretion, shall determine the number of city staff required to support a special event.
- All permitted events are required to reimburse the city for all services and expenses incurred by the city specifically due to the event. Reimbursement is required for services such as, but not limited to: additional police, public works and fire personnel; additional waste pick-up, erection of barricades, general cleanup of the area, street cleaning, and restroom maintenance.
- Decorations must be removed immediately following the event. There will be no driving of stakes, tent pegs, sign posts, etc., or driving vehicles on turf/bike paths or streets unless previously approved by the Public Works Department.
- The applicant is responsible for all damages incurred to facility(s) and grounds during the event.
- All permitted events must abide by the following rules:
—Hours: 6 a.m. to 11 p.m.
—Leash law enforced
—Motor vehicles in parking areas only
—Activities prohibited: use of glass containers, golfing, littering, camping/loitering
- Events running past approved hours will be charged an additional fee.
- It is prohibited by city ordinance to consume any alcoholic beverages in parks and other public places without a permit. Special Event Permits are available to not-for-profit organizations only.
- In the event you or your guest(s) are unable to adhere to the above stated guidelines, you may be asked to leave the premises and/or may be ticketed by the Littleton Police Department.
- Notification of adjacent property owners may be required at the direction of city staff.
It is the applicant's responsibility to complete and submit all forms applicable to their event. The Event Permit Packet contains the following permit information and applications:
- Event Permit Policies and Procedures
- Event Permit Application
- Street Closure Request
- Fire Permit Special Event Permit Packet
- Amplified Sound Application Packet
- Temporary Use Zoning Regulations and Permit
- Main Street Banner Packet
- Littleton Police Extra Duty Contract
- Special Event Liquor Permit Packet
Non-Profit Grant Funding Request(see below)
Non-Profit Grant-Funding Requests
Organizers for events which have a broad community impact may wish to request in-kind funding from the city council to off-set fees that may be imposed by city departments in serving an event (i.e.: public works, fire/EMS, police departments, etc.). In-kind requests can be made through the Non-Profit Discretionary Fund Application process. Requests are considered a year in advance for budgeting purposes. The deadline for the city council in-kind support application is July 1 each year.